1. Introduction

These Terms and Conditions (“Terms”) govern the provision of services by Ascot Design Consultancy (“we”, “us”, “our”) to our clients (“you”, “your”). By engaging us for any services, you agree to be bound by these Terms. If you do not agree to these Terms, please do not use our services.

  1. Services Provided

Ascot Design Consultancy offers architectural, design, and consultancy services. Our services may include, but are not limited to:

  • Architectural design and planning
  • Project management
  • Site surveys
  • Building information modeling (BIM)
  • Interior design
  • Consultation on regulatory compliance (e.g., planning permission, building regulations)

The scope of services to be provided will be outlined in a separate written agreement or project proposal. Any services outside the scope of the agreement will be subject to additional fees, and we will seek your consent before proceeding.

  1. Agreement Formation

An agreement between Ascot Design Consultancy and the client will be formed when:

  • A written proposal, contract, or agreement is signed by both parties, or
  • The client accepts the terms and conditions in writing (via email, letter, or other communication) and provides confirmation to proceed with the services.

No services will be provided until both parties have agreed to the scope of work, deliverables, and associated costs.

  1. Fees and Payment Terms
  • Fees: The fees for our services will be outlined in the project proposal or written agreement. These fees may be calculated on an hourly, fixed, or project basis, depending on the nature of the work.
  • Payment: Invoices will be issued according to the payment schedule agreed upon in the project proposal. We reserve the right to request advance payment or a deposit before commencing work, particularly for larger projects.
  • Late Payments: Payments are due according to the terms stated in the invoice. If payments are not received by the due date, we reserve the right to charge interest at a rate of [insert interest rate]% per month on the outstanding balance. We may also suspend or terminate services until payment is received in full.
  • Expenses: Any additional expenses incurred on behalf of the client (e.g., travel, printing, third-party services) will be invoiced separately, unless otherwise agreed in writing.
  1. Client Responsibilities
  • Cooperation: You agree to cooperate fully with Ascot Design Consultancy to enable us to provide our services efficiently. This includes providing necessary documentation, access to sites, and timely responses to our queries.
  • Information: You must ensure that all information and instructions provided to us are accurate and complete. We will not be responsible for delays or additional costs caused by inaccurate or incomplete information.
  • Permits and Approvals: It is your responsibility to obtain any required planning permissions, zoning approvals, or other government permits necessary for the project unless explicitly stated otherwise in the agreement.
  1. Deliverables and Timelines
  • Project Timeline: We will provide a timeline for the completion of services as part of the project proposal. While we will make every effort to adhere to the agreed timeline, delays may occur due to unforeseen circumstances, including client delays, third-party delays, or force majeure events.
  • Deliverables: We will provide deliverables as specified in the project agreement or proposal. These may include drawings, designs, reports, and other documents. Deliverables are considered final only upon client approval, unless otherwise agreed.
  • Revisions: A set number of revisions is typically included in the project scope. Additional revisions outside of the agreed scope may incur extra charges.
  1. Intellectual Property
  • Ownership of Deliverables: Upon full payment of all fees, intellectual property rights to the final deliverables, including designs, drawings, and plans, will be transferred to the client, unless otherwise specified in the agreement. However, Ascot Design Consultancy retains the right to use designs and concepts for promotional and portfolio purposes.
  • Licensing: Where applicable, Ascot Design Consultancy grants the client a non-exclusive, non-transferable license to use the deliverables for the purposes specified in the agreement. The client may not sublicense, sell, or distribute the deliverables without prior written consent from Ascot Design Consultancy.
  • Pre-existing Materials: Any pre-existing designs, software, or materials that Ascot Design Consultancy uses to deliver the services remain the property of Ascot Design Consultancy or the respective third-party owners. The client is granted a limited license to use these materials only as necessary for the project.
  1. Confidentiality

Both parties agree to keep any confidential information shared during the course of the project confidential. This includes any business, financial, or technical information that is not publicly available.

We will not disclose, share, or use your confidential information for any purpose other than the performance of the services, unless required by law.

  1. Termination
  • Termination by Client: You may terminate the agreement at any time by providing written notice. If the agreement is terminated before the completion of services, you will be required to pay for all work completed up to the termination date, as well as any outstanding expenses incurred.
  • Termination by Ascot Design Consultancy: We may terminate the agreement if you fail to pay invoices within the agreed time frame, fail to cooperate with the services, or breach any other terms of the agreement. In such cases, you will still be required to pay for any work completed up to the termination date.
  • Force Majeure: Either party may terminate the agreement if a force majeure event (such as natural disasters, pandemics, or other events beyond reasonable control) prevents the completion of the project.
  1. Liability
  • Limitation of Liability: Ascot Design Consultancy’s liability to you for any claim arising out of the provision of services is limited to the amount paid by you for the specific service giving rise to the claim. We are not liable for any indirect, incidental, or consequential damages, including loss of profit, business interruption, or data loss.
  • Professional Indemnity Insurance: Ascot Design Consultancy holds professional indemnity insurance to cover any potential errors or omissions in our services. However, this does not extend to any claims arising from your misuse of the services or deliverables.
  1. Governing Law and Dispute Resolution

These Terms and Conditions are governed by the laws of [insert jurisdiction, e.g., the United Kingdom]. Any disputes arising from this agreement will be resolved through [insert method, e.g., negotiation, mediation, or arbitration] before seeking recourse through the courts.

 

  1. Miscellaneous
  • Amendments: These Terms may be amended or updated from time to time. We will notify you of any changes by posting the updated Terms on our website or providing notice in writing.
  • Entire Agreement: These Terms, along with any signed proposal or contract, constitute the entire agreement between the parties with respect to the subject matter hereof and supersede all prior agreements or understandings, whether written or oral.
  • Severability: If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions will remain in full effect.